Creating the Perfect Virtual Space for Collaborating

In the modern day workplace, not every employee on every team has to be in the same building anymore. Thanks to improved technology, it’s now possible for colleagues to work together, even if they’re in different parts of the country. The rise in flexible working and being able to work from home means that businesses have now had to adapt in regards to how teams work together on projects.

This has seen a demand for collaboration tools like WebEx Teams, allowing productivity to remain at a high level, along with efficiency and quality of work. Companies are now creating virtual spaces to accommodate this workplace trend. But, what does it mean and what benefits can it bring?

Why do you need a virtual space?

For many companies, staff will still come into the office everyday and work at their usual desks. However, the companies that have chosen to implement a little more flexibility in the 9-5 environment need a solution that won’t disrupt the usual working order too much.

A virtual space means you can bring colleagues together even if they’re in different locations or even time zones, making sure that the workflow is still somewhat intact. Allowing colleagues to work together on projects through a cloud-based collaboration tool can ensure that everyone is up to date and working on the relevant tasks at hand.

Virtual workplaces are becoming handier within organisations, giving businesses another angle to ensure productivity doesn’t falter, and making it easier for staff to work from remote locations.

What does a virtual space have to include?

There can be many challenges when investing in a collaboration aid; many companies have been put off by poor audio quality, wires all over the office and less than adequate support from the tech team.

Thanks to more modern collaboration solutions, this is a thing of the past. A virtual space now needs only minimal set up to create its own virtual meeting room. More often than not, you simply need a device such as an interactive, digital board, and the right set up on staff computers. It has been made ten times easier by operating in a cloud-based environment, meaning you can say goodbye to complicated features.

Newer collaboration tools will ensure crystal clear audio and video as well as interactive boards for sharing ideas, with wireless set up.

What are the benefits?

Collaboration tools within your virtual workplace can ensure teams still work seamlessly together. Built with capabilities to allow colleagues to hold discussions and share ideas, your virtual space feels as though everyone is in the same room. Video calling and screen sharing means you are able to speak naturally between yourselves, while bots are available to integrate business applications that you need to complete the job at hand.

Digital whiteboard functions mean you can communicate with those in other locations and share drawings and notes with each other, while relevant files can be made available to those who need them.

Creating a unified system in one place, virtual spaces and collaborative solutions are a positive way of bringing people together and making sure the job gets done.

This article does not necessarily reflect the opinions of the editors or management of EconoTimes