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Top 5 Essential Best Practices For Keeping Your Company’s Data Secure
Security strategy is crucial for every company that is collecting massive amounts of data. And now, it is hard to find one without data collecting practices. We store data about our clients, cooperating organizations, but also about payments history. All of this is so-called sensitive data that must be protected.
Threats to data security are vast. There is a growing danger of more and more sophisticated attacks from outside. Hackers are looking for vulnerabilities in corporate security systems or places of access to confidential data via the Internet. But the company should not only be protected from the outside.
Data such as passwords or confidential company information may also be disclosed by employees, either intentionally or entirely by accident. To reduce these risks, a company should implement a comprehensive security action set that can be found on this website which contains procedures to be followed in the event of an attack.
Here are the five best practices to implement in order to keep your company data secure:
1. Educate Your Employees
Employees often use their devices for business tasks. It is very convenient because they can work remotely from almost any place in the world using their laptops and smartphones. But this trend can sometimes be dangerous for the company as their devices are not encrypted.
You have to remember that the human factor is the source of huge data loss in companies. Outdated software in your employee’s device makes it easy for malicious agents to reach and steal your company’s sensitive data.
Every employee should be educated on primary cyber threats that lurk for them on the Internet. For some, it may be obvious that suspicious links sent to them via e-mail shouldn’t be opened.
However, you should train every new employee on how not to become a phishing victim. Besides, try to teach people in the company how to use public file-sharing clouds like Dropbox safely.
2. Policy for Handling Sensitive Data
Segregating data will help you to navigate through the maze of files and information. Distinguish non-sensitive and sensitive data and determine a different safety procedure for each of these groups.
If you give your employees access to collaboration software such as G-Suite, make sure files with sensitive content are not made public. You can change it in the file settings, and if you want someone to have access to specific data, it is enough to share a link with that person only.
3. Encrypt Company Data
Data encryption is one of the most effective ways to provide data security in a firm. It is a process of converting plaintext into ciphertext. Only someone with the password (decryption key) can open the encrypted file.
This method ensures that information such as the sender of the message and its content will remain known only to those who have access to the key.
4. Compliance With Security Regulations
You can set up a team within your company or find an external company that will check your firm’s compliance with security and privacy regulations. It is essential to follow these rules as it may be a priority to your customers.
Prioritize compliance with data security because it can also help you find weaknesses in your cybersecurity strategy. By knowing the regulations, you can make this strategy perfect, but you could also just patch holes in it when necessary.
5. Create a Strategy for a Data Breach
Every day, hackers continue their efforts to look for new opportunities for attacks and find new weak points in the companies’ security strategy. Even if you have used all your knowledge to build the best protection against cyber-attacks, they could take advantage of even the slightest stumble.
So, it is not always possible to avoid a breach, but you can be prepared for the worst. Immediately after you determine what data was seen or stolen by external entities, change all the passwords and contact the relevant institutions, e.g., a bank, to block or additionally protect your data.
The Final Thought
The high-value data needs to be protected from unauthorized access. Creating a cybersecurity policy should be a priority, as it is the only thing that can prevent ransomware and malware attacks. Data loss can cost a company a lot of money, but it also entails dissatisfaction and a decline in customers’ trust, whose data has been compromised.
Training for employees on cybersecurity, encrypting sensitive company data, and a data breach strategy can facilitate a great change in preventing potential threats.
This article does not necessarily reflect the opinions of the editors or management of EconoTimes